Benefits of Using Online Whiteboards in Remote Teams
However, whiteboards are an excellent tool for collaboration, brainstorming, and creative work, with everyone working from home. It’s impossible to brainstorm ideas in the conference room and write everything down right then and there.
Luckily, online whiteboard tools exist, and they can bring many benefits to remote teams, even those teams that aren’t relying on whiteboards while working from the office.
So, let’s see the benefits of using online whiteboards in remote teams.
Since people started working from home, they started spending less time collaborating. For example, one study found that people who worked from home in 2020 spent 37% less time collaborating than before the pandemic.
It’s a devastating number, considering that we should all be able to rely on our team members to pitch new ideas and concepts or contribute to expanding the existing ones.
This is why an online whiteboard tool is excellent for remote teams – it’s simple to use, and anyone can participate.
More Productive Meetings
We’ve all been through that “this could have been an email” meeting phase, and Zoom fatigue is becoming a problem among working professionals everywhere. And it’s no wonder. We’ve been through too many daily standups, weekly catch-ups, one-on-ones…
Online whiteboards make meetings more productive. How? You can use an online whiteboard instead of a presentation in a session to help get everyone on the same page. This way, you’ll remove the need for notetaking so the whole team can focus on the actual meeting and make decisions faster.
It Fosters Creativity and Innovation
Coffee break banter was lost during the pandemic, and while we’d like to think that we don’t talk shop during breaks, some of the key challenges were solved by chatting up your coworkers while sipping coffee in the break room.
The online whiteboard helps foster innovation and creativity regardless of the team’s location. You can use different templates that support your team’s workflow and use them in quick brainstorming sessions.
And even if you are doing online coffee breaks – it’s easy to whip out the online whiteboard. And write down whatever you were talking about.
Keep All Ideas in One Place
And not just ideas – your meeting notes too! How many times did you flip through a notebook to find the critical points from a conference you had two weeks ago?
With an online whiteboard, your notes are automatically saved, and you can search through them by name or date.
The same goes for any ideas your team comes up with during or after the regularly scheduled meetings and brainstorming sessions. You can keep them all in one place, neatly categorized, and access them wherever you are.
Traditional whiteboards are great, but online whiteboards give us so many options we didn’t have before, from adding images to your board, saving them online, and accessing them from anywhere, to using different templates that streamline note-taking.
Teams that are working from home, as well as in-office teams, can get many benefits from online whiteboards. But, above everything, they’re an instrumental tool for maximizing your team’s productivity and collaborative potential. They are easy to use and always accessible, and they can improve creativity and bring out innovative ideas from your employees.
So, why not give them a try? There are many tools available online, free and paid, but almost every company offers some free trial you can use to ensure that the online whiteboard of your choice has all the features your team needs to thrive.
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