8 Recruitment KPIs and Strategies for Improving Recruiting Efficiency

Your company might have the most effective recruitment strategy in the industry, outperforming all of your rivals. However, your plan will become obsolete unless you regularly measure and analyze your recruitment efforts and detect and correct flaws. In addition, correct recruiting KPIs are useful for streamlining and improving your strategy throughout the hiring process and beyond. So, how do you determine which key performance indicators to measure in your company?

This article will cover recruiting KPIs, the essential ones to track, and how to choose the correct ones for your company. Also, you can find out here about leading recruitment agencies In Dubai.

Table of Contents

What are the key performance indicators (KPIs) for recruitment?

KPIs (key performance indicators) are strategic measurements linked to a company’s short and long-term objectives. They assist workers, managers, and corporate leaders determine where they are now and what needs improvement—the precise measures to follow to achieve those objectives.

They are recruiting KPIs used by businesses to track the actions and outcomes of the recruitment process. They often give single numbers, percentages, or ratios to ensure that they are apparent and straightforward to comprehend inside Human Resources and throughout the organization. For example, cost per hire, offer acceptance rate, first-year turnover rate, and other recruiting KPIs might disclose user information.

What’s the difference between KPIs and metrics in recruitment?

KPIs are metrics, but they are the most critical measurements for your firm. They should be related to particular goals and objectives. Not all metrics are KPIs, and not all KPIs are metrics. A recruitment measure, for example, might be the number of people that apply for a job inside your company. On the other hand, a KPI would be the number of competent applicants who make it beyond the first round of interviews.

Recruitment KPIs like these guarantee that the hiring process brings value to the company and that the hiring team gets a good return on investment.

Some common KPIs for recruiting.

Here are some of the most often-used recruitment KPIs. Unfortunately, there is no specific sequence in which they mentioned.

1. The cost of hiring

The overall cost of filling a vacant job in a company is per hire. That should include all expenditures, such as job posting fees, referral fees, time spent on the recruiting team, onboarding and interview time, and any employee training and new equipment costs.

This KPI is beneficial since it gives you a better idea of your overall recruiting budget. It also allows you to save money and concentrate on necessary staff retention measures. In addition, you may compare the number with the rest of the KPIs on this page to your rivals or industry averages. You’ll better understand your present performance and places for development this way.

2. The quality of the source

Is your company using various job sites, recruiting agencies, and LinkedIn to find candidates? In such cases, you must know where to find excellent ideas. But, on the other hand, is there someone who consistently sends you low-quality candidates?

Measuring source quality will help you understand where you’re wasting money and the quality of candidates you’re bringing in via various channels. It never allows you to spend money on sources that aren’t producing results and focus your efforts on those that are. From here, you can create a dependable pipeline to help you improve the hiring process.

3. Total number of qualifying applicants

The first step in implementing this KPI is to define what a qualified applicant for a specific job looks like. You may achieve this by having hiring managers fill out a survey to determine if the applicants who pass the screening process are qualified.

Alternatively, you may look at the number of applications that made it beyond the first screening and invites to interview by hiring managers. Like the interview-to-hire ratio, other measures might help determine qualified applicants for specific jobs.

This KPI gives you the perfect idea of how well your sourcing efforts recruit and move suitable applicants through your hiring process. For example, poor source quality, erroneous or misleading job descriptions, or an inadequate screening procedure might contribute to a lack of competent applicants.

4. Hiring quality

The recruitment process is about finding the best (and highest-performing) applicant for the job. Measuring the hiring quality reveals how successfully your team finds qualified applicants for open positions. “Quality” is frequently unique to your firm and your objectives. As a result, you must figure out what new hires entail.

You might evaluate numerous aspects to determine this KPI. It includes how soon the individual achieves total productivity and satisfying work performance and how well they get into your company’s culture. A recruiting manager satisfaction survey may also determine how happy line managers are with their new employees.

All of these things are difficult to foresee before a candidate starts working. However, you will see trends between high and bad-quality hires over time. Such information might help you determine whether or not someone is a suitable match for your organization.

5. Now is the time to employ

Time to hire has a simple definition, the total number of days from when a candidate enters the recruiting funnel and accepts an offer of employment.

They should assess each department or kind of function independently for this KPI. It’s crucial to determine how effective your existing hiring procedure is. You may use time-to-hire measures to detect bottlenecks and shorten the hiring process. That is critical since the most accepted applicants are often employed for weeks. As a result, you must make every effort to prevent losing out on such prospects. In the long term, this will help you improve the quality of your hires while lowering your total recruiting expenditures.

Tracking this KPI can also help you prepare ahead of time or stick to a schedule. For example, when you know how long it takes your company to employ someone, you may include that in the timeframe for growing the team or starting a new project.

6. The acceptance rate of offers

You want the candidates to accept the job offer after you’ve recruited, vetted, and interviewed competent applicants and given them the position. Candidates who decline an offer may do so because a rival provides more excellent pay or perks. In addition, it complicated your interview process, or your company’s image was in jeopardy.

Make sure you keep track of candidate pay discussions to see your competitive rates and adapt appropriately. To boost your offer acceptance rate, keep an eye on other KPIs like the time to hire.
The method for calculating the acceptance rate of an offer is straightforward: Total number of requests/number of approved bids.

7. Net Promoter Score of the Candidate (NPS)

The candidate NPS measures how satisfied a candidate was with your recruiting process and how likely they are to promote your company to others. That indicates how comfortable candidates are with your recruiting procedure.

You may assess this KPI by surveying all prospects (whether employed or not) and asking them to rate on a scale of 10 how likely they are to suggest your company. Anyone who replies 1-6 on this scale is considered a detractor. A promoter reacts with a 9 or 10 scale (they should ignore 7 and 8). You may calculate your NPS by subtracting the proportion of critics from the percentage of promoters. Any score above 50% regards to be excellent.

A high NPS will give you a competitive advantage over your rivals by improving your candidate experience and the organization’s reputation over time and reinforcing your position as the top option for employment in your sector.

8. First-year churn

Recruiting costs increase as turnover increases. Therefore, investing in the recruiting process is not a waste of money. However, a high turnover rate also suggests that individuals are unhappy in their employment, do not fit the corporate culture, or have found a better position elsewhere.

The first-year turnover rate reveals how many workers leave before completing a year with the company. You must assess your whole recruiting and onboarding process and business culture if this number is high. Get input from current and previous workers and make changes. As a result, it increases employee happiness and productivity while decreasing turnover and increasing retention.

KPIs for recruitment might help you track your progress.

The critical stages are selecting the correct KPIs for your business, monitoring them, and making necessary modifications. It also ensures that your recruitment efforts are regularly assessed and improved. Finally, make intelligent decisions and exhibit your team’s business acumen by demonstrating how your strategy and efforts relate directly to the organization’s larger objectives.